Assistant manager

Assistant to the General Manager in a Travel Company

1. Planning and Coordination (Time Management)

Schedule Management: Creating and adjusting the work schedule, scheduling meetings, negotiations, and phone calls.

Business Travel Management: Booking tickets, reserving hotels, planning itineraries.

Meeting Preparation: Collecting materials, notifying participants, taking and preparing minutes.

2. Document Management and Communication

Correspondence Processing: Receiving, registering, and distributing incoming documents and letters.

Business Correspondence: Communicating on behalf of the manager, drafting letters and orders.

Request Filtering: Initial contact with partners, clients, and employees.

3. Information and Analysis

Information Collection: Preparing summaries, reports, and analytical materials before meetings.

Contractor Search: Monitoring the market, ordering goods and services for the office or the manager.

Execution Monitoring: Monitoring the deadlines for completing tasks assigned by the manager.

4. Administrative and Housekeeping Tasks

Providing a workspace in the office: ordering stationery, coffee, water, and equipment.

Personal errands (Lifestyle): buying gifts, organizing corporate events, or handling the manager’s daily affairs.

Required Skills:

Proactivity (ability to think one step ahead and anticipate alternative scenarios; in other words, an assistant should always have a backup plan)

Creativity

Knowledge of the basics and core skills of business correspondence

Curiosity

Emotional intelligence

Self-discipline

Attentiveness

Good memory

Stress resistance

Sociability

Well-developed diction and well-delivered speech

**Proficiency in Finnish, English, and Russian at a high business level**

Osaamisalue: Hallinto- & toimistotehtävät