Documentation Specialist, CHEC

China Harbour Engineering Company Ltd. (CHEC) is a world-renowned internationalcontractor and a leading provider of comprehensive services across the entireindustry chain for both public and private sectors.

We are seeking a skilled Documentation Specialist to Kouvola, Finland to manage, organize, and control data center project documentation throughout the project lifecycle using Autodesk Construction Cloud (ACC), and correspondence management.

Key Responsibilities

– Manage ACC projects and folders: set up permissions, naming conventions, and metadata/tags to support search and reporting.
– Control document lifecycle: upload, review, publish, supersede, and archive drawings, models, specifications, and records.
– Administer workflows: configure and monitor RFIs, submittals, transmittals, issues, and approvals within ACC.
– Version control and audit trail: ensure traceability, track revisions, and maintain document logs and dashboards.
– Create and maintain templates: folder structures, review workflows, forms, and reporting layouts.
– Quality assurance: perform document checks for completeness, format, and compliance with company and client standards.
– Coordination and support: train end users, troubleshoot access/sync issues, and liaise with project managers, design teams, and external partners.
– Integration and data hygiene: coordinate links with related tools (e.g., Revit, Navisworks, BIM 360/ACC modules, SharePoint), enforce metadata standards, and prevent duplication.
– Reporting: generate weekly/monthly status reports, overdue items, and KPI dashboards (e.g., submittal cycle times, RFI aging).
– Closeout: compile turnover packages/O&M manuals, as-builts, and finalize archives per contract requirements.
– In addition to ACC-related responsibilities, the role is responsible for managing incoming and outgoing correspondence, as well as the collection, filing, and maintenance of letters and company documentation

What we expect from you

– Bachelors degree in Civil Engineering, Business Administration, or a related field
– Minimum 3-5 years experience in document controlling
– Good problem-solving and decision-making abilities.
– Strong coordination and communication skills in a multidisciplinary environment.
– High attention to detail and organizational skills.
– Ability to manage multiple tasks and work independently or as part of a team.
– Fluency in Finnish and English

This project offers a fantastic opportunity to contribute to a high-impact initiative and develop professionally in a diverse and challenging environment.

Preferred start date: According to an agreement as soon as possible.

If you have any questions about the recruitment process or the role, please contact Barona Engineering Senior Consultant Katri Hyppänen at +358 50 439 9785. Available on weekdays from 10 am to 2 pm.

We will be interviewing applicants during the application period, so please apply through the provided link. Kindly attach your English-language CV to the application. For privacy reasons, we do not accept applications via email or WhatsApp.

Osaamisalue: Hallinto- & toimistotehtävät