Site Assistant to power plant project

– Interpreting and translations
– Meeting arrangements, attending meetings and keeping memos
– Managing the general information flow: providing general facts and notices to all site staff, including subcontractors
– Site cash management: banking and monthly account reports, other financial matters according to project specific instructions
– Assisting to monitor working hours and making summaries for reporting with a specific tool
– Assisting to update the manpower list and site organizational chart
– Assisting to update the progress report with the help of a specific tool
– Forwarding site invoices to the appropriate persons for checking and further handling
– Cooperation with local service providers/authorities regarding site issues
– Site Reporting
– Correspondence and distribution
– Filing
– Office services: office supplies, copy, fax, mailing
– Secretarial services for site staff: phone/IT arrangements, typing services (memos, records), updating of instruction manuals on site, distribution of amendments
– Updating contact lists
– Accommodation and travel arrangements for the site staff
– Authority issues (visas, access permits etc.)
– Transportation and rental car arrangements
– Holiday and home visit preparations
– Leisure time activity arrangements (gym, info packages etc.)
– General familiarization of new comers on site
– Assistance in case of accident, emergency etc.
– Required environmental arrangements in her/his area of responsibility (waste disposal, recycling, directions etc.)

Osaamisalue: Hallinto- & toimistotehtävät