Financial Assistant/SME Verification Assistant

1.The job
Are you an enthusiastic professional in the field of finance who is looking to join multinational and goal-oriented teams? We invite applications for the Financial Assistant and the SME Verification Assistant positions.
The dynamic Budget Team within the Finance Unit delivers customer-focused financial services and expert advice to ensure the efficient planning and execution of the Agencys budget. The Finance Unit plays a central role in budget coordination, covering both income and expenditure, and oversees procurement activities from planning to implementation.
The SME Verification Team is part of the Submission and Processing Unit. The unit is responsible for developing and maintaining ECHAs submission systems, handling incoming industry dossiers, performing initial checks, supporting SME verification and invoicing, and managing obligations under the PIC Regulation.

2.Key responsibilities

Work profile 1: Financial Assistant in the budget team
Perform financial initiation and/or verification of financial transactions using relevant IT tools;
Enforce legality, regularity and sound financial management of expenditure operations;
Ensure the effectiveness and continuous improvement of the quality of financial services;
Liaise with operational units on budget planning, monitor budget execution, and provide support in contract management;
Support colleagues to interpret and implement financial rules and regulations, and ensure process compliance;
Assist in procurement procedures;
Assist in reporting, monitoring and analyzing financial data, and contribute to the preparation of documents (e.g. for ECHA Management, the European Commission, the Budgetary Authority and the Court of Auditors);
Any other duties, as required.

Work profile 2: SME Verification Assistant
Perform verification of SME applicants company size, which includes analyzing documents related to the ownership (group) structure of a company, financial statements and headcount data, and conduct research on the companys background in various sources;
Support and advise applicants on the interpretation of the Commission Recommendation 2003/361/EC, as well as the REACH Fee Regulation (EC) No 340/2008 and its amendment 2025/2067;
Draft verification findings and correspondence to companies requesting the necessary documents, respond to communications and queries from companies;
Proceed with revocation of registrations;
Carry on other tasks, be involved in different projects and developments of tools related to the SME verification.

3.Minimum qualifications

a)Successful completion of post-secondary level education attested by a diploma.

Or

b) Successful completion of secondary education giving access to post-secondary education and professional experience of at least three (3) years.

Only qualifications issued by EU Member State authorities or EEA authorities and qualifications recognized as equivalent by the relevant EU or EEA Member State authorities will be accepted.

4.Professional experience

To qualify for this profile, you must have at the closing date for applications a total professional experience of at least one (1) year acquired after achieving the minimum requirements stated out in section 3 of this vacancy notice.

5.Selection criteria

If you meet the eligibility criteria, you will be assessed on the basis of the following selection criteria. Candidates judged most suitable based on the selection criteria will be invited to the next stage of the selection process:
Your academic and professional qualifications and their relevance to the main areas of work listed in section 3 3 under work profile 1 or 2. Preference will be given to qualifications obtained in the following fields:
Finance and/or accounting;
Economics;
Business administration;
Other field related to finance.

Your professional experience: Preference will be given to candidates having experience in functions similar to those outlined in section 3 under work profile 1 or 2. The Selection Committee will assess the range of fields covered, the type and level of work done and its relevance to the areas of work listed in section 2.

The following will be considered as assets for work profile 1, Financial Assistant:
Advanced user of MS Excel, Word and SharePoint or any other document management system;
Understanding of the EU General Financial Regulation or a similar framework;
Experience with SAP system for financial management;
Certificates in the field of finance, and/or accounting (e.g., ACCA, CIMA);
Work experience gained in a similar multicultural environment. Preference will be given to work experience abroad.

The following will be considered as assets for work profile 2, SME Verification Assistant:
Good writing and analytical skills;
Proven work experience in more than two (2) EU languages;
Work experience gained in a similar multicultural environment. Preference will be given to work experience abroad.

Your academic and professional qualifications, professional experience and knowledge and experience considered as an asset must be described as precisely as possible in your application.

6.How to apply

You can submit your application and find more information (the vacancy notice and application form) on ECHA website (Open positions – ECHA). ECHA is an equal opportunity organisation committed to achieving diversity, as the diversity of ECHAs staff is essential to the Agency’s success.

The deadline to fill in the application form is 19 January 2026 at noon 12:00 Helsinki time (11:00 a.m. CET).

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