Executive Officer

Cadmatic is a leading developer of digital and intelligent 3D-based design, engineering, and information management software solutions for the marine, process, and building industries. Our story began already in the 1980s and today we are, with over 300 proactive, engaged and growth-minded people worldwide, the selected developer and provider of Cadmatic software solutions for over 6 000 customers in 60 countries. Over the last years, we have multiplied our business, and we are far from done! We are just getting started.

Now we are looking for a Ecexutive Officer to support our team in India. Join our dynamic team at Cadmatic, where we are committed to providing exceptional service and creating a welcoming environment for our clients and employees. We are looking for a dedicated and organized Executive Officer to be the face of our company and ensure the smooth operation of our office.

The Executive Officer is responsible for managing the day-to-day operations of the Mumbai office, ensuring that it runs efficiently and support our three other offices in India. This role involves a mix of administrative and human resources responsibilities. Executive Officer  forms together with colleague in Goa office the Admin of India.

Administrative Responsibilities:

• Managing inward and outward calls, phone transfers, photocopying, printouts, scanning, and maintaining records of post/courier and parcels.
• Booking and recording travel arrangements for employees, including hotel, flight, and bus tickets.
• Coordinating meal arrangements, accommodation, logistics, and ticketing for guests and employees.
• Overseeing housekeeping activities and managing office supplies and inventory.
• Preparing credit card statements for company expenses and coordinating printing of visiting cards and other materials.
• Organizing local and global events in collaboration with the Executive Officer and the Get Together team.
• Ensuring cost follow-up according to global policies.

Human Resources Responsibilities:

• Supporting the recruitment process by coordinating interviews and managing candidate communication.
• Assisting with onboarding new hires, including documentation and orientation.
• Maintaining employee records and supporting HR in managing employee separation formalities.
• Supporting HR initiatives aimed at improving employee satisfaction and engagement.
• Organizing employee welfare programs, training sessions, and other HR activities.
• Tracking attendance, leave balances, and other HR-related metric

We expect you to have:

• Bachelor’s degree B. Com/BA/B.Sc.
• 3+ years of experience in working in Admin and HR field 
• Experience coordinating and supporting HR related tasks
• Proficient in Microsoft Office tools
• Excellent interpersonal skills
• Exceptional verbal as well as written communication skills.
• Excellent coordination and organizational skills
• Excellent written and verbal English

As part of our team in India you will collaborate and work closely the Admin team and HR team. You work from our Mumbai office, but handle matters of our all four offices in India together with Admin team. 

We offer you a stable, profitable global software company with a long history and a great future ahead. What we also offer you is a company with high employee engagement rate and competitive benefits. Our growing business gives you lots of possibilities to delight our customers and develop professionally. We believe in succeeding together, keeping our work agile and getting things done. We want to be continuously improving and having fun along the way. On top of this we offer you the possibility to travel internationally and explore the world through our own exchange program.

If you are a proactive and detail-oriented individual with a passion for providing excellent service, we would love to hear from you. Apply now to join our team and let’s succeed together!

How to apply

Please send your application and CV right away or by 5th  January 2025 at latest. Please include your salary request. If you have any questions, feel free to contact our Talent Manager Irene Paju, irene.paju@cadmatic.com.

Please note that the position will be filled as soon as a suitable candidate is found. We accept only applications submitted to our recruitment system. 

Tagged as: Administrative & office work