Project Administrator

**Do you want to join CTS as Project Administrator?**

**About the role**

The Project Administrator is responsible for ensuring the efficient day-to-day operation of site activities, including logistics, accommodation, office management, and employee support. This is a highly operational role requiring continuous on-site presence, strong coordination skills, and the ability to manage multiple time-sensitive tasks.

**What you will do**

**Site Logistics & Daily Operations**

– Coordinate daily vehicle usage, carpooling, and employee transportation.

– Support HR with employee accommodation coordination and related practical matters.

– Maintain and update employee rotation schedules.

– Coordinate site food and refreshment arrangements.

– Monitor purchase orders to ensure budget compliance.

**Office, PPE & IT-Equipment Management**

– Procure PPE, office supplies, and coordinate IT equipment needs.

– Maintain accurate inventories (PPE, IT, office assets).

– Ensure office spaces, storage rooms, and PPE areas are organized and functional.

– Collect deliveries and manage incoming orders and mails.

**Onboarding, Offboarding & Employee Support**

– Manage onboarding and offboarding processes on site.

– Provide daily support to employees (practical assistance, coordination, document handling).

**Administration & Coordination**

– Manage administrative communication

– Participate in HR coordination and weekly meetings

– Distribute important updates to employees and subcontractors

– Follow up on weekly reporting deadlines

– Approve and track invoices in PowerOffice

**Who this is for**

This role is a great fit for a proactive and well-organized person who enjoys being at the heart of day-to-day site operations. You are comfortable taking ownership, coordinating with different people, and keeping track of multiple practical matters at the same time. You thrive in a hands-on environment where priorities can change quickly and your ability to keep things running smoothly makes a real difference.

**We wish you have**

– Strong organizational and multitasking skills

– Ability to work independently in a fast-paced, operational environment

– Excellent communication and follow-up abilities

– High attention to detail and a problem-solving mindset

– Flexibility and willingness to handle both administrative and practical tasks

– A proactive and service-oriented approach

– Fluency in both written and spoken English

**What we offer**

We offer you a varied and hands-on role in an international working environment, where you will have an important part in keeping daily site operations running smoothly. You will have the opportunity to work with a diverse group of people and take ownership of a wide range of practical and administrative responsibilities. In addition to a competitive salary, we offer a lunch benefit and the opportunity to develop your skills and experience in a growing organization.

**Location**: Seinäjoki, Finland. Site-based role with daily presence on site required.

Tagged as: Administrative & office work