Junior Executive Officer

Cadmatic is a leading global developer of digital and intelligent 3D-based design, engineering, and information data management solutions for the marine, process, and construction industries. Our story began in the 1980s and today we have over 330 proactive, engaged, and growth-minded people in 20 countries around the world. Over 6000 customers are using our software solutions in 60 countries, and we are just getting started.
 
We are looking for a Junior Executive Officer to support the daily administrative operations of our Mumbai, Thane office. In this role, you will be the first point of contact at the reception and play a key part in ensuring smooth office functioning, travel coordination, and administrative support. You will work in Site & Admin Team, India, and collaborate closely with local, regional, and global teams.
 
 Your key responsibilities

• Manage incoming and outgoing calls, phone transfers, photocopying, scanning, and printing.
• Handle all inward and outward post, courier packages, and parcel logistics.
• Organize hotel, flight, bus, and cab bookings (OLA/Uber/Private) for the Mumbai team’s domestic and international travel using CWT and Acubiz.
• Coordinate meal arrangements, accommodation, logistics, and ticketing for employees and visitors.
• Review reimbursement and allowance vouchers (domestic and international) for the Mumbai team.
• Maintain petty cash records for the Mumbai region.
• Coordinate housekeeping and ensure the office premises remain well‑maintained.
• Manage stationery and housekeeping inventory, vendor bills, and usage records.
• Monitor usage of office supplies such as paper bundles and printer cartridges.
• Prepare monthly credit card statements for company expenses (own card).
• Support local and global event planning together with the Sr. Executive Officer, HR Manager, and the Get‑Together Team.
• Collaborate with IT and service vendors in troubleshooting internet, landline, SIM, and device issues.
• Assist the HR Manager with office maintenance activities (furniture, electrical, plumbing, painting, etc.).
• Support travel and visa arrangements when the Sr. Executive Officer is unavailable.

What we expect from you

• A bachelor’s degree in commerce, arts, or science (B.Com, BA, or B.Sc).
• 5+ years of experience in administration, preferably in a multinational company environment.
• Strong proficiency in Microsoft Office tools.
• Excellent communication skills in English (written and verbal).
• Strong coordination and organizational abilities.
• A proactive, responsible, and service‑oriented approach to work.

Cadmatic as an employer 

• A multicultural, supporting, and friendly work environment in a global company with high technology software products, a rapid growth strategy, and a customer-centric approach.  
• A stable company with a long history and a great future ahead. We believe in succeeding together. 
• Competitive benefits and flexible working environment. 
• An open and friendly culture. We want to continuously improve — and enjoy ourselves and have fun along the way 
• A growing business with lots of possibilities to delight our customers and develop professionally.

 Join our growth journey!

Please submit your application no later than 22nd March. If you have any questions, do not hesitate to contact careers@cadmatic.com. Please note that we only accept applications submitted to our Applicant Tracking System (ATS).

Tagged as: Administrative & office work