The Document Controller \/ Project Administrator is responsible for the management, control, distribution, and coordination of all project documentation and administration activities associated with the delivery of physical security systems within mission-critical data center construction environments.<\/p>\n
The role supports the successful installation and commissioning of security solutions including access control, CCTV, perimeter protection, security management systems, and integrated interfaces. The position ensures all project records are maintained accurately, compliance requirements are met, and client documentation is delivered in accordance with project programs and data center standards and agreed document platforms.<\/p>\n
**Job Responsibilities:**<\/p>\n
Document Control<\/p>\n
\u00b7 Maintain and manage all project documentation throughout the project lifecycle.<\/p>\n
\u00b7 Control revision status of drawings, technical submittals, specifications, and design documentation.<\/p>\n
\u00b7 Ensure timely distribution of approved documentation to project teams, contractors, consultants, and clients.<\/p>\n
\u00b7 Operate client and contractor document management systems such as G suite, Asite, ACC, Viewpoint, Aconex, or similar platforms.<\/p>\n
\u00b7 Track document workflows include submissions, reviews, approvals, and comments.<\/p>\n
\u00b7 Maintain up-to-date registers for:<\/p>\n
o Drawings<\/p>\n
o RFIs<\/p>\n
o Technical Submittals<\/p>\n
o Equipment Schedules<\/p>\n
o Design Change Notices<\/p>\n
o NCRs<\/p>\n
o Commissioning Documentation<\/p>\n
\u00b7 Coordinate project handover documentation and maintain document traceability with project manager and team<\/p>\n
**Project Administration**<\/p>\n
\u00b7 Provide administrative support for Project Managers, Site Managers, and Site Teams.<\/p>\n
\u00b7 Prepare project reports, presentations, and client documentation packs.<\/p>\n
\u00b7 Schedule and coordinate project meetings as directed by the PM or Director.<\/p>\n
\u00b7 Produce meeting minutes and track action registers.<\/p>\n
\u00b7 Maintain correspondence logs and project filing systems.<\/p>\n
\u00b7 Assist with subcontractor onboarding and document compliance.<\/p>\n
\u00b7 Track project milestones and key deliverables.<\/p>\n
\u00b7 Support procurement administration and material tracking activities.<\/p>\n
\u00b7 Control Audit documentation and safety registers aligned with all required daily and weekly checks on site.<\/p>\n
\u00b7 This is a site based role \u2013 5 days a week.<\/p>\n
**Data Centre Security Systems Overview**<\/p>\n
\u00b7 Electronic Access Control Systems<\/p>\n
\u00b7 CCTV & Video Analytics Platforms<\/p>\n
\u00b7 Perimeter Intrusion Detection Systems (PIDS)<\/p>\n
\u00b7 Security Operations Centre (SOC) Integration<\/p>\n
\u00b7 Turnstiles and Physical Entry Control Systems<\/p>\n
\u00b7 Visitor Management Systems<\/p>\n
\u00b7 Key Management.<\/p>\n
\u00b7 Intercom & Emergency Communication Systems<\/p>\n
\u00b7 Integrated Security Management Platforms<\/p>\n
\u00b7 Data Centre Physical Security Compliance Requirements<\/p>\n
**Responsibilities include:**<\/p>\n
\u00b7 Maintaining equipment schedules and asset databases.<\/p>\n
\u00b7 Managing security system commissioning records.<\/p>\n
\u00b7 Tracking installation progress against program.<\/p>\n
\u00b7 Coordinating technical documentation for client approval.<\/p>\n
\u00b7 Supporting FAT (Factory Acceptance Testing) and SAT (Site Acceptance Testing) documentation.<\/p>\n
\u00b7 Managing O&M Manuals and As-Built Documentation preparation.<\/p>\n
**Job Skills Requirements:**<\/p>\n
\u00b7 Excellent communication skills both oral and written. English primary, German would be useful.<\/p>\n
\u00b7 Solid Microsoft Outlook, Excel, Word, and Power Point, Gdocs\/Suite skills<\/p>\n
\u00b7 Solid organisational skills and the ability to handle multiple project tasks simultaneously, whilst maintaining attention to detail and accuracy.<\/p>\n
\u00b7 Solid ability to facilitate a collaborative working environment for stakeholders and team members.<\/p>\n
\u00b7 Client Focus \u2013 Maintaining awareness of and seeking to meet the needs and wants of the client where directed to do so.<\/p>\n
\u00b7 Leadership Orientation \u2013 Actively seeks ways in which to act as a role model, guide, develop and mentor others within the Operations team and stakeholder group.<\/p>\n
\u00b7 Initiative \u2013 Engages in proactive behavior and looks for efficient ways of working and develops those processes.<\/p>\n
\u00b7 Adaptability \u2013 Responds effectively to changes in situation or information.<\/p>\n
\u00b7 Lateral thinker and problem-solving can-do attitude.<\/p>\n
**Education Requirements:**<\/p>\n
\u00b7 High School Qualifications or Equivalent<\/p>\n
**Experience Requirements:**<\/p>\n
\u00b7 Previous administrative support or related experience preferred.<\/p>\n
\u00b7 Previous experience in maintaining Project Documentation preferred.<\/p>\n
\u00b7 Previous administrative support<\/p>\n
\u00b7 Computer skills<\/p>\n
\u00b7 Good communicator.<\/p>\n
\u00b7 Understands a construction site environment<\/p>\n
**Typical Candidate Profile**<\/p>\n
\u00b7 3\u20135+ years’ experience in document control or project administration.<\/p>\n
\u00b7 Experience working within live or construction-phase data centers.<\/p>\n
\u00b7 Familiarity with hyperscale data center clients such as Microsoft, Google, Amazon Web Services (AWS), Meta, or colocation providers.<\/p>\n
\u00b7 Strong understanding of security, confidentiality, and project governance requirements within mission-critical infrastructure environments.<\/p>\n
This role is a critical position within a data center security project team, ensuring that all project information, technical documentation, and compliance records are controlled effectively to support successful project delivery, commissioning, and client handover.
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